Ramsey County Children's Mental Health Collaborative
Working across systems and with families to support children's mental health.
Call or Text (800) 565-2575
Online Family Care Organizer
An "All in One Place" Family Care Organizer can make it easier for you to organize paperwork, keep track of changes, and share information with mental health professionals, doctors, child care, school, and family members etc.
Click on any of the 9 categories below to open the fillable forms. Then, save your forms to a folder on Google Drive or to a flashdrive or personal computer (see instructions below.)
1. Introduction
Includes Table of Contents
4. Medical
Includes history, Emergency Health forms, and visit summary
7. Our Family
Includes family story, eco maps, youth strengths
2. Contacts
Includes emergency contacts, local agencies, and support network
5. School
Includes IEP worksheets and beginning of the year checklist
8. Home
Includes money tracking, budget worksheets, and meal plans
Includes phone logs, appointment notes, and To-Do Lists
Includes crisis plans, mood tracker, communication sheets, and more!
9. Wellbeing
Includes parent self care, wellness tracker, and calm down toolkit
Don't Know Where to Start?
Getting started can feel overwhelming. Don't worry... RCCMHC can help!
Call or Text (800) 565-2575
We can set up your Care Organizer and help you fill it out. We can help you find providers and/or connect the providers you already have. We can also help you create a plan for better "care team" communication. Ask about our Whole-Family Support which includes FREE short-term Care Coordination and Resource Navigation! Learn More
Connect Your Care Team & Family
YOU control what information to share and who to share it with (providers, family members, or anyone else.)
Example: Online Google Folder
If you save your Care Organizer to a Google Drive folder, this is what it will look like.
You may also choose to keep your information on a flashdrive, personal computer, or other data storage option.
Safeguard Your Private Information
Remember to safeguard your private information! This new online format makes it very easy to update and share information so please remember to be careful with your private data. When possible, make your online folders "private" and only give access to people you trust.
Edit and Sign Documents
There are lots of options out there! Many people use Gmail and Google Drive because it's free and easy to share your documents with other people. Unfortunately, Google Drive doesn't let you sign or type onto fillable pdf forms.
But wait... there's an app for that!
There are some free apps that will help you sign documents, fill in forms and share them with other people. One free app is called Doc Hub. Doc Hub will help you sign documents, fill in forms and share them with other people. Since it is connected to your Google Drive, it's easy to save the edits that you make.
To use Doc Hub (or other free apps)
Open the pdf in your Google folder and click on +Connect More Apps. Search for DocHub and click on +CONNECT. Once DocHub has been added to your Google Drive as an app, you can right-click on any file in your Drive and choose Open With DocHub. Now you can edit and sign PDFs.
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Family Care BINDER
Use a Care Binder with paper forms
If you prefer the original paper format, please click on the orange download button below. Print your pages and create your own Family Care Binder. (Some Care Binders with paper forms are available through RCCMHC and our partners.)
New Pages
Ask your care team to help you fill out this NEW Family Care Team form so you can keep track of who does what. This can also be useful when there are staff changes. IDEA: you can get photos by taking screen shots during a zoom meeting. Download the form to your computer so you can add photos and fill in the form.
Add these NEW pages to your Family Care Organizer!
If your child/teen is taking online or hybrid classes for school, you may want to use this NEW School Info page instead of the original info page. This new info sheet will help you keep track of log-in information and contact information for important school services.
Add these NEW pages to your Family Care Organizer!
Making a COVID-19 Family Plan will help you feel organized and prepared. That means you'll worry less and calm feelings will spread through your whole family! Add these worksheets to your binder...
Add these NEW pages to your Family Care Organizer!
For PROVIDERS:
learn more about info sharing & team communication
Learn more about a Personal Health Record (PHR) and how it is different from an electronic health record or “EHR”
Learn more about the RCCMHC Family Care Organizer
Visit the American Academy of Pediatrics for information on "Care Notebooks" and more sample forms